Story folders with a status rail
Move each story through draft, edit, legal, approved and published. Everyone sees the current stage at a glance, and stages can be renamed to fit your desk.
No. 02 of 06 · Editorial teams
A shared desk for drafts, photos and sign-off.
Press Room Storage gives editorial teams one place for drafts, photos and approvals, with a visible status on every story.
02
- Story folders with a status rail
- Photo desk with credit fields
- Named approval stamps
- Open-file awareness
- Embargo timers
- Hand-off to the archive
“The best deadline tool is knowing exactly which version is the one that counts.”
A story is never one file. It is a draft with six revisions, a folder of photographs, a legal read, a headline debate and a deadline. When those pieces live in email threads and personal folders, somebody always publishes from the wrong version.
Press Room Storage organizes work the way a desk actually runs. Each story gets its own folder with a status rail from draft to published, photo assets carry their captions and credits, and approvals are recorded with a name and a time. When the story is done, it moves on to the archive without anyone dragging files around.
What is inside
The features.
Photo desk with credit fields
Caption, credit and usage notes are stored with every image and travel with it wherever it goes.
Named approval stamps
Approvals are recorded with the editor’s name and the time, so there is never a question about who signed off.
Open-file awareness
See who has a draft open before you edit it, and lock a version while a final read is under way.
Embargo timers
Hold files back from partners until a set date and time, then release them automatically.
Hand-off to the archive
When a story is published, its final files are passed to Clip Archive with metadata already filled in.
How it runs
From first file to filed.
- 1
Open a story folder
Start from a template with the stages, roles and folders your desk already uses.
- 2
Drop in drafts and photos
Add text, images and notes. Credits and captions are captured as files arrive.
- 3
Route for approval
Send the story to the next reader. Each sign-off is stamped and logged.
- 4
Publish and hand off
Mark the story published and let the final files move to the archive on their own.
The fine print, plainly
Specifications
| Status stages | Five by default, fully renameable |
|---|---|
| Roles | Writer, editor, photo, legal, publisher |
| Photo metadata | Caption, credit and usage notes stored with each file |
| Embargo | Scheduled release by date and time |
| Version history | Kept for 90 days on every draft |
| File size | Individual files up to 50 GB |
Reader questions
Asked often.
Can freelancers contribute without a full account?
Yes. Create a request link for a single story folder and a contributor can upload into it without seeing anything else.
Do we have to use your five stages?
No. Rename, add or remove stages to match how your desk works. The rail simply reflects whatever you define.
What happens to old drafts after publishing?
They stay in the story folder for the retention period you choose, and the final files are handed to the archive.
Also in this issue.
Full services index →Name Index Drive
Storage organized by clear names, with naming rules enforced automatically.
Clip Archive
Searchable long-term archive for articles, clips and records.
Byline Shares
Credit-aware sharing with branded link pages.
Proof Copy Backup
Editions and proofs preserved as immutable copies.
Wire Transfer Files
Fast delivery of big media bundles to partners.